THE LETTER OF RESIGNATION
Changing jobs is often a stress-filled, traumatic experience, and employers know they stand a good
chance of reversing your decision, at least for a while, if they can just press the right buttons.
 
Here are some tips to help you with the process and ordeal. To eliminate any misunderstanding,
always submit your resignation in writing. Your typed letter should be brief and should contain a
clear statement of resignation, an expression of thanks for the professional association you have
enjoyed, a final date of employment, and a statement expressing your willingness to help during the
transition period before your last day of work.
 
THE RESIGNATION MEETING
During your resignation meeting, prepare yourself for reactions ranging from congratulatory
handshakes to guilt trips, or out-and-out anger. Regardless of the employer’s reaction, you should
remain calm and professional. You must handle your part of the resignation meeting courteously
and professionally. The kind of employment reference the company will give you in the future may
be strongly influenced by the impression you made when resigning.
 
WHY ARE YOU LEAVING?
Another potential trouble area is the inevitable question about why you are leaving, often phrased,
“Tell us what’s really wrong here.” As satisfying as it may be to unload about your manager’s
failings or the company’s problems, it is never a good idea. No company has ever changed
because of a disgruntled quitter generously informing them of their failings. Nothing is
accomplished except leaving behind a bad impression about your lack of professionalism.
Remember, you are doing nothing wrong or unreasonable. You have simply been presented with
a new opportunity that you have decided to pursue.
 
BREAKING THE NEWS
Keep in mind that your co-workers could be curious, inquisitive, upset or even jealous about your
leaving. In most cases, a resignation affects many people within an organization, and the
impression you leave behind will be greatly improved by being consistent with everybody you
speak to. Whether you are approached at the office or co-workers call you at home, tell everybody
exactly what you told the company. What you say is likely to travel full circle, and negative
comments can be used to make your co-workers look loyal while making you look bad.
 
UNTIL YOU DEPART
Finally, do not underestimate the importance of your performance during your last days on the job.
It is a grave mistake to behave as though you have already left the company while working through
your notice period. Give it your best effort right up until the last minute you are there. You will
never be sorry you did. By using the strategies and techniques outlined above, you will resign with
a high degree of professionalism without burning any bridges.

 
SAMPLE RESIGNATION LETTERS

OPTION 1. THE STANDARD PROFESSIONAL LETTER
This is the most common format. It is direct and polite.
 
[Date]
 
Dear [Manager's Name],

Please accept this letter as formal notification that I am resigning from my position as [Job Title] at
[Company Name]. My last day will be [Your Last Working Day].

I want to thank you for the opportunity to have worked at [Company Name]. I have truly
enjoyed my time here and appreciate the professional development and support I have
received during my tenure.
 
During my final weeks, I am fully committed to ensuring a smooth transition. Please let me know how I
can best assist with handing over my current projects and responsibilities.
 
Sincerely,

[Your Signature]
 
 
OPTION 2.THE “SHORT & SWEET LETTER
Use this version if you prefer to keep things strictly to the facts. 
 
[Date]

Dear [Manager's Name],

I am writing to formally resign from my position as [Job Title] at [Company Name],
effective [Your Last Day].

Thank you for the opportunities I have had while working with the team. I wish you and the
company continued success.

I will do my best to ensure all my tasks are completed or handed over before I leave.

Best regards,

[Your Signature]

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